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Godshill Parish Council Minutes - 11 January 2011

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Present

 

Cllr Draper - Chairman
Cllr Mrs Cakebread
Cllr Hillier
Cllr O'Brien
Cllr Powell
Cllr Stammers

 

NFDC Cllr Dow

Ms K Mason - Acting Clerk
2 members of the public

 

The Chairman opened the meeting and thanked Kate Mason for stepping in as Acting Clerk until a new Clerk was appointed.

 

1./11 Apologies

 

Apologies were received from Cllr Brown & HCC Cllr Heron

 

2./11 Declarations of Interest


There were no declarations of interest offered by councillors.

 

3./11 Minutes of last meeting


It was proposed by Cllr Hillier and seconded by Cllr O'Brien that the minutes of the meeting held on 14th December 2010 were a true record subject to the following change:

 

Para 184.10 – The council declined decided to respond to the consultation after seeking further information.

 

All in favour, Motion Carried.

 

4./11 Matters arising from the minutes

 

Western escarpment – More than 30 responses have been sent to the questionnaire. MP will collate the results and bring to the February meeting.

 

Grit Bins – Woodgreen Road. It was agreed to pay for the grit bin which had been delivered.

 

5./11 Report form HCC Councillor and NFDC Councillor


NFDC Cllr Dow reported that the date of the next Western Escarpment meeting will be 21st February 2011.

 

The boundary changes at Crystal Hollow will be in place for the May elections.

 

New electoral registers for Godshill and Fordingbridge will be published before the election.

 

There was a 96% return from the annual electoral register canvass across New Forest District.


6./11 Public Forum

 

Nothing to report.

 

7./11 Planning Applications
Decisions


10/95865 Joycol, Well Lane, Godshill
Demolition of existing dwelling and outbuildings (Conservation Area consent)
GRANTED with conditions

 

10/95864 Joycol, Well Lane, Godshill
Replacement dwelling; outbuilding
REFUSED.

 

Tree Works
Cllr Stammers declared an interest for applications 10/0446/0447/0448/0449/0450, remained in the room but did not speak or vote.

 

CONS 10/0446 Laurel Lodge, Godshill Pottery
Fell one Birch and prune several hedgerow Oak, Holly, Birch and Willow

Members had no objection.

 

CONS 10/0447 Laurel Lodge, Godshill Pottery
Prune 2 x hedge containing Oak, Ash, Birch Hazel & Holly trees

Members had no objection

 

CONS 10/0448 Laurel Lodge, Godshill Pottery
Prune Oak Trees along fence line marked 'X'; prune Holly along fence line marked 'X'

Members had no objection

 

CONS 10/0449 Laurel Lodge, Godshill Pottery
Prune hedge consisting of Hazel, Hawthorn, Willow, Holly & Birch

Members had no objection

 

CONS 10/0450 Laurel Lodge, Godshill Pottery
Prune one hedge consisting of Hazel, Hawthorn, Willow, Holly, Elder, Mountain Ash, Birch & Conifer trees. Members had no objection.

 

SFLA 10/0451 Godshill Cricket Pitch
Streamlined Felling Licence Application

Members had no objection

 

CONS 10/0465 Brune's Purlieu, Godshill
Prune multiple Oak and Ash trees

Members had no objection.

 

CONS 10/470 Sandy Balls Holiday Centre, Godshill
Fell 1 x Scots Pine (T3049)

Members had no objection.

 

8./11 Chairman's Report

The Chairman suggestion that the Localism Bill be an agenda item for the February meeting.

 

9./11 Finance

Payments


It was AGREED that the following payment be paid:

Cllr Draper – timber for fence repair by cattle grid 16.51

 

Bank balances


Cheque account £18,943.02
Reserves account £9,365.38

 

Cllr Hillier asked how PAYE was calculated. The Clerk to advise at the February meeting.

 

Audit 2009/10 – the audit report was returned from the External auditor with the following recommendations which members noted:


· The Council must have procedures in place to satisfy itself of the independence of it's internal audit service.


· The Internal Auditors response in box K of Section 4 should be N/A as the Council does not have any trust funds.

 

VAT payment on Village Hall Car Park - The Acting Clerk advised that information from HM Customs & Excise stated that under the VAT Act 1994, section 11.4 if the Parish Council instigate the car park project, meet the cost from their resources and then give the car park to the Village Hall and receive nothing in return then they are not liable for VAT charges as it is not a business activity.

 

The Clerk to write to the Village Hall Management Committee advising them of this, requesting return of the grant cheque.

 

10./11 Outside Bodies and Representation

 

Western Escarpment Management Plan – the next meeting will be on 21st February 2011. Cllr Powell was collating questionnaire responses, the results of which to be brought to the February meeting.

 

ALCNF – Cllr Draper agreed to attend the February meeting.

 

NF Consultative Panel – Cllr Stammers attended. Dave Morris gave a talk on heather and gorse rotation (23 years and 15 years respectively) which was taking place following a thorough risk assessment exercise.

 

Awareness of the dangers of balloons and Chinese lanterns was highlighted.

 

Birch clearance was also discussed, part of the succession management policy.

 

Sarah Richards discussed New Forest Marque, a campaign to push New Forest produced products in hotels and B&Bs (www.newforestproduce.co.uk).

 

The Governance review was discussed.

 

Governance of National Parks


Members discussed the following questions on the DEFRA consultation:


a. Whether the membership of NPA's, both the size and composition, should be changed?
Members considered that the size and composition was OK but agreed that the Chair and Vice-chair should have a ward within the NPA boundary

 

b. Whether the selection process for all categories of members of NPAs can be improved?
Members were satisfied with the current arrangements

 

c. Whether there should be a limit on the length of time which local authority and parish members can serve and a reduction in the maximum term for the Sectary of State 'national' members (currently 10 years) No changes necessary

 

d. Whether the current membership and structure of consultative committee, groups and forums can
be strengthened so as to achieve 'Big Society' benefits?
No changes necessary

 

e. What additional measures NPAs can take to strengthen the links and engagement with their local communities on a variety of issues including planning?
Formal recognition of the NF Consultative Panel is needed. Portfolio holders could be appointed for
certain interest/responsibilities.

 

The Clerk to submit comments to DEFRA.

 

Attendance at NF NPA Core Strategy meeting – Cllrs Cakebread, Draper & Powell agreed to attend.

 

11./11 District Review of Poling Places & Polling Stations

 

Members noted the review. The Acting Clerk to get copies of the electoral roll for members.

 

12./11 Litter Warden appointment


Sarah Boyde of Rathgate House applied. It was proposed by Cllr Draper and seconded by Cllr Hillier that Sarah Boyde be appointed as litter warden.


Cllr O'Brien agreed to investigate a contract, training, sharps storage and health & safety. The Acting Clerk to advise the insurance company.

 

Standing Orders were suspended at 9.30pm

 

Website – it was AGREED to close down the old website. The Acting Clerk and Cllr Stammers to liaise.

 

13./11 Date of next meeting

 

The next meeting will be held on Tuesday 8th February 2011 at 7.30 pm in the Village Hall, Godshill.

 

Following the Closed Session the meeting closed at 9.45pm

 

CLOSED SESSION

 

14./11 Recruitment of new Clerk

 

It was agreed to retrieve all applications sent to HALC and to see if an advert could be placed in 'The Gate' magazine. If so then the closing date would be extended for another month and those who had already applied be advised. The Acting Clerk to enquire.

 

The Chairman closed the meeting at 9.45pm

 

 

 

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